SharePoint Site Creation Wizard

SHAREPOINT SITE CREATION WIZARD

Global manufacturer of outdoor power products

Project
Technologies
SharePoint
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SERVICES PROVIDED
SharePoint Development and Support

Challenge

  • Simplify the procedure of requesting and creation of new SharePoint Online sites
  • Ensure that no sites are created without proper review and approval
  • Minimize the effort for IT department

Solution

  • Implemented Site creation wizard which guides user through all site creation details

  • Established pre-defined site templates with linked site policies for common site usage scenarios to ease creation process

  • Developed custom approve workflow for site creation requests. Approval became a mandatory step to ensure that SharePoint resources are utilized properly.

  • Introduced fully automated site generation upon request approval. Eliminated the manual intervention of IT specialists.

  • Empowered creation wizard with smart hints that help to avoid incorrect settings and prevent site duplicates. The wizard automatically suggests similar sites to choose from when user provides the name for a new site.

Results

  • Simplified site provisioning with a smart user friendly 4-step site creation wizard

  • The overall time from initial request to creation of a new site reduced by 70%

  • Prevented site provisioning without due approval and prevented long-pending approvals

  • 100% adherence to predefined validated security policies

  • Amount of newly created duplicate sites was reduced by 95%

  • Eliminated human effort to create new sites

  • Site creation wizard received high recognition from both end users and IT department



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